Architecture Review Process
ABOUT YOUR NEW CONSTRUCTION OR RENOVATIONS
HOA Covenants are protective legal instruments that are binding on Kings Crossing property owners. They establish and apply reasonable restrictions for land use, architecture design and property maintenance. They provide a review process for approval of exterior plans and improvements or changes to the property, as well as for new construction. They allow the Homeowners Association to enforce rules and regulations. All properties are routinely monitored to ensure compliance with the Covenants. The purpose of monitoring is to provide a means for maintaining the Kings Crossing community as an attractive and desirable place to live. Consistent application of the Covenants and Guidelines is designed to assure compatibility with the planned character of our community and for the protection of our real estate values. Owners must have prior approval from the Architecture Committee (AC) for home construction plans, exterior home improvements, or any new structure on any property.
Only the chair of the AC can approve your AC request. Please submit your AC review request at least 14 days in advance of your planned project start date in order to allow the volunteer members of the AC Committee sufficient time to review and then meet to discuss your request if necessary. The Committee will make every effort to respond as quickly as possible.
About the Architecture Committee (AC)
What is the purpose of the committee? The purpose of the Architecture Committee (AC) is to maintain the quality of life and the property values by protecting the integrity of our Community in accordance with the provisions of the Declaration. Our Covenants state that no building, structure or improvement of any character shall be erected, placed, added to or altered on any lot until the building plans, specifications and a site plan showing the location of the proposed structure or structures have been submitted to and approved by Architecture Committee for the Homeowners Association as being in compliance with the restrictions as to use, nature of materials, harmony of external design with existing and proposed structures, and location of improvements with respect to lot boundary lines, building lines, proximity to the Golf Course, and within the scheme and design of Declarant.
What action is required of owner(s)? Prior to making any change or improvement, an owner planning to change or add to the existing structures on a lot must submit a request in writing to the AC stating the details of the intended change, improvement or need for variance and attaching samples or plans to more clearly describe the projected change or addition. If any change, improvement or action in variance from the Declaration is taken prior to written approval of the AC, the Homeowners Association has the legal right to require the homeowner to remove the improvement(s) and/or change(s) from the property.
What types of items require written approval? Some examples of improvements/alterations requiring written approval from the AC include (refer to the Declaration for other details):
- Swimming Pools
- Fences and walls
- Sheds, Ancillary Building, Outbuildings
- Patios, Patio Covers, Decks, Porches, Sunrooms
- Gazebos
- Garages
- Play Structures
- Landscape (front)
- Hardscape
Can the committee grant variances for certain details? In exceptional cases, the committee is authorized to grant selective variances but the owner must request this variance in writing and provide some rationale as to why a variance should be granted so that the Committee can make an informed decision.
Why do we have to put everything in writing? The formal request and approval process is necessary to assure that every Property Owner’s desire to improve his or her property can be given due process without discrimination. It will also provide the owner(s), the committee, and the Homeowners Association Board of Directors with a permanent record of actions taken under the Declaration.
The AC review request form is available on our HOA website.
If needed by you, we will also e-mail or fax a set of any of these documents in Microsoft Word or PDF file formats upon request.
Please be aware that online submissions through our HOA website Request Manager tool will greatly accelerate the review process for you, and will allow for time and money savings for our HOA.
If you cannot submit your application through our HOA website and would rather mail it, you may mail it to our management company.
In the process of reviewing your requests, the bulk of the AC’s responsibilities are to review compliance with our Deed of Restrictions which state that:
- No structure, whether residence, accessory buildings, fences, walls, pool/spa, deck, patio, gazebo, or other major improvements shall be constructed or maintained upon any Lot
- Nor any significant alteration or repainting to the exterior of a structure shall be made,
- Nor any landscaping redesign of the front yard performed
until complete plans, specifications, and lot plans showing:
- the exterior design
- height
- building material
- plotted location of the structure
- the general plan of landscaping, fencing and walls
have met the following requirements:
- have been submitted using the official request form
- have been approved in writing by the AC
- copies, as finally approved, have been deposited with the AC.
You will find on this website:
- A brief Summary of our Deed Restrictions
- A copy of our Checklist, which will help you prepare your AC request submission
- All other pertinent documents as listed under the site Documents menu.
The AC’s primary role is that of coordination, communication, review, and approval – not of enforcement.
The AC will review and expedite requests that are consistent with the guidelines and apparent/established neighborhood/association standards.
If the AC approves your request, that request approval signifies that your plan(s) meet the Homeowners Association's requirements for such property changes, and that the homeowner will be deemed to be in compliance. If the AC decides that some modifications to the plan(s) are required for an approval, we will contact you to discuss further.
If the AC denies your request, you will have the option to appeal that denial decision to the Master HOA Board of Directors. In this way, the Board will be responsible for AC decisions that may be controversial or potentially contested by a Homeowner.
Similarly, the AC
- may ask a Homeowner to correct a property condition that has become out of compliance
- or may respond to a “complaint”
- or may generally advise the neighborhood or individual homeowner about a compliance matter that needs attention.
To Submit an AC Request
1. Log in at: https://www.kingscrossinghoa.com/default.php
2. Navigate to Architecture Review -> AC Request Form.
3. Complete the AC Request form.
4. At bottom of AC Request Form, select "Attach a File" for each supporting data file to be uploaded.
5. Submit the form.
2. Navigate to Architecture Review -> AC Request Form.
3. Complete the AC Request form.
4. At bottom of AC Request Form, select "Attach a File" for each supporting data file to be uploaded.
5. Submit the form.
Master Kings Crossing Architecture Committee (AC) Members
Refer to this page for a list of current AC members.
The basic mission of the Master HOA AC is to:
- Review submitted plans and issue approval or denials of submissions
- Communicate with the Master HOA Board of Directors regarding Deed Restrictions/CC&R issues as needed
- Prepare a simplified version of our CC&Rs for easy reference, which is submitted to the Board for approval before it is distributed to the General Membership
If you have any questions about: 1) how to submit an AC request; 2) the status of an AC request; or 3) any other question about the process or AC committee operations, please contact our Community Manager.